Workday-HCM: Service Dates Change
HCM: Service Dates Change
Overview:
This document explains how Human Resources can edit employee Service Dates in Workday. Service Dates can be defined as specific affiliation dates that an employee has with their institution (e.g. Hire Date or Termination Date.)
The recommended browser for accessing Workday is Google Chrome. However, Mozilla Firefox and Apple Safari may also be used.
Icons referred to in this document
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Edit Service Dates
Note: In Workday, there are numerous Service Dates that can be edited by Human Resources. Those Service Dates include but are not limited to:
Service Dates | Description |
Hire Date | The most recent hire date of the employee. |
Original Hire Date | The hire date from the earliest hire event for the employee. |
Continuous Service Date | Institution Service Date (does not include state service). Used for institution service awards. |
Length of Service | Length of service at institution. The time between the continuous service date and current date (or termination date if earlier than current date) for the employee. |
Benefits Service Date | State Service Date (original hire date at USM or adjusted based on other state agency service). |
Company Service Date | USM Service Date (for tuition remission eligibility). |
Time Off Service | State Service Date Plus Fixed Term Service and Temporary Service >.5 FTE. |
Termination Date | The last day of employment for the employee. |
Enter Edit Service Dates in the Search Bar and select the task.
The Edit Service Dates pop up displays.
Select the Worker Prompt to choose a Worker.
Note: You can also enter the Worker’s Name into the field.
Select OK.
Use the Calendar to choose or update any applicable employee service dates.
a. Hire Date: Enter or update as applicable
b. Original Hire Date: Enter or update as applicable
c. Continuous Service Date: Enter or update as applicable
d. Length of Service: Enter or update as applicable
e. Benefits Service Date: Enter or update as applicable
f. Company Service Date: Enter or update as applicable
g. Time Off Service: Enter or update as applicable
h. Termination Date: Enter or update as applicable
Note: Hire Date and Length of Service cannot be changed.
Attach any supporting documentation by dropping in files or choosing Select files.
Note: Attachments are optional.
Select Submit when changes are complete.
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