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When Do I Gain Access To…?

MyClasses

Student:

Upon submitting the admission deposit, (DEIN), new students’ accounts are created in MyClasses daily on working weekdays (M-F). Accounts are also created during the process of importing class enrollment from GullNet to MyClasses. Generally, one week before the start of classes, if you have a class that uses MyClasses. If you aren't taking any classes that use or have been setup in MyClasses, you won't have or need access.

Faculty:

You will need to request a class be created in MyClasses. Then, after the request is received, the class will be created. This can be done any time throughout the semester, and must be done each semester for each class you want to use MyClasses for.

Staff:

Staff do not use MyClasses and do not have accessstudents will have access to course sites in MyClasses for any published course in which they are enrolled. It is important to note that the course instructor must publish the course for students to be able to access courses in MyClasses.

Faculty:

Each semester MyClasses course sites for all scheduled classes are automatically created based on the term schedule in GullNet. 

Staff:

Staff accounts are usually created on a nightly basis through a report between GullNet and MyClasses.

Email

Student:

Once you are term matriculated, for degree seeking students. This is generally immediately before Freshman and Transfer Preview, and students will receive their email information at Preview. This occurs in June for the Fall semester, and in January for the Spring semester. Students who don't attend preview or who register after receive the information via regular mail after Preview. Non-degree students who register for classes in Summer/Winter are created within immediately (within 24-48 hours of admission).

Faculty:

Email is created when contract is entered by HR. Information is delivered to the department through inter-departmental mail.

Staff:

Email is created when contract is entered by HR. Information is delivered to the department through inter-departmental mail.

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MyClasses

Student:

Two weeks after your last class endsthe last day of final exams each semester.

Faculty:Courses

stay on MyClasses for one year after the end of the semester.Currently faculty continue to have access to all past and current classes in Canvas with limited editing functionality for past semester classes. However, content can be copied from past semesters to a new course to be taught in a future semester with full editing functionality.  

Email

Student:

Student Email and GullNet account access remains active for a grace period of 12 months following their last active semester, and are then subsequently deleted.

Faculty:

Faculty have a 9 month grace period after the end of their contract before their AD account expires.

Retired faculty and staff initially retain their email for three years. After the initial three years retirees will receive an email in the Spring asking if they wish to renew their email. If they do, the process repeats every three years.

Please note that this does not include access to the Microsoft 365 Office Suite.  Access to Microsoft 365 will be lost as soon as employee status is changed to retired.  

Staff:

Staff lose access to their email upon separation from the university.

Retired faculty and staff initially retain their email for three years. After the initial three years retirees will receive an email in the Spring asking if they wish to renew their email. If they do, the process repeats every three years.

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