HCM: Request One-Time Payment

Overview

This document outlines how Academic HR Partners, Compensation Administrators, Compensation Partners, HCM Action Initiators, and HR Partners can request a one-time payment.

• The recommended browser for accessing Workday is Google Chrome. However, Mozilla Firefox and Apple Safari may also be used.

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Request One-Time Payment

1.  Enter the Worker's Name in the Search bar and select the Worker's Name to view their Worker Profile.

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b.  (Optional): Use the Calendar to select the Visibility Date.

Note: The Visibility Date must be on or after the Effective Date, which is when the payment goes into effect.

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9.  Select Add in the One-Time Payment section.

Notes:

• One-time payments can only be charged to a single cost center. In order to charge multiple cost centers, separate one-time payment requests must be submitted.
• Employees should break up the payment into multiple payments.
  • In a single Request One-Time Payment event, users can add multiple payments.
  • Each payment will have its own costing. Use the Add button to enter an additional payment.

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11.  Schedule Payment Date: Automatically populates to effective date; use the calendar to change the Schedule Payment Date, if applicable.

Note: The Scheduled Payment Date drives payment based on which pay period the date falls into.
Timing will also depend on the employee's Pay Group.

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1. 1. Detail Code: Use the Prompt to select a Detail Code.

Note: This needs a NACUBO code.

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13.  (Optional) Select the Coverage Date.

Note:

• Depending on the one-time payment plan selected, Coverage Date may be optional or required.
• The Coverage Date refers to the time period the payment covers.

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15.  (Optional) Attach any documents in the Attachment section.

16.  Select Submit.

Notes:

• After submission, the request goes for approval to the HR Partner and Central Budget Manager.
• The Manager will receive a notification that a request for a one time payment was requested, unless the initiator is the manager.