Page Comparison

Student:

Students receive their full SU accounts a few weeks prior to summer or winter Orientation 101 sessions, which gives them access to network login, email, etc. This occurs in June for the Fall semester, and in January for the Spring semester. Students who don't attend preview or who register after receive the information via regular mail after Preview. Non-degree students who register for classes in Summer/Winter are created within immediately (within 24-48 hours of admission).

New Faculty and Staff:

Accounts will be generated automatically once a contract is entered into GullNet by Human Resources. An email will be sent to the supervisor for staff or administrative assistant for faculty with login credentials. The Acceptable Use Policy and the Policy Receipt Acknowledgement MUST be completed in GullNet prior to gaining access to the full GullNet Menu.

Returning Contingent Faculty:

If returning within the 9 month grace period, email and network access will already be active. GullNet ac

count will be re-enabled after the contract is signed, and an email will be sent to the faculty member stating GullNet access is re-enabled.

If returning after the 9 month grace period, the contingent faculty member will be handled like a new employee.

Student:

Upon submitting the admission deposit, (DEIN), new students’ accounts are created in MyClasses daily on working weekdays (M-F). Accounts are also created during the process of importing class enrollment from GullNet to MyClasses. Generally, one week before the start of classes, students will have access to course sites in MyClasses for any published course in which they are enrolled. It is important to note that the course instructor must publish the course for students to be able to access courses in MyClasses.

Faculty:

Each semester MyClasses course sites for all scheduled classes are automatically created based on the term schedule in GullNet. 

Staff:

Staff accounts are usually created on a nightly basis through a report between GullNet and MyClasses.

Student:

Once you are term matriculated, for degree seeking students. This is generally immediately before Freshman and Transfer Preview, and students will receive their email information at Preview. This occurs in June for the Fall semester, and in January for the Spring semester. Students who don't attend preview or who register after receive the information via regular mail after Preview. Non-degree students who register for classes in Summer/Winter are created within immediately (within 24-48 hours of admission).

Faculty:

Email is created when contract is entered by HR. Information is delivered to the department through inter-departmental mail.

Staff:

Email is created when contract is entered by HR. Information is delivered to the department through inter-departmental mail.

Student:

Class Lists are automatically generated from GullNet class rosters and appear in the Address Book one to two weeks prior to the start of the semester.

Faculty:

Class Lists are automatically generated from GullNet class rosters and appear in the Address Book one to two weeks prior to the start of the semester.

Student:

This is created during the admissions process.

Faculty:

Created when contract is entered by HR. Information is delivered to the department through inter-departmental mail.

Staff:

Created when contract is entered by HR. Information is delivered to the department through inter-departmental mail.

Student:

Two weeks after the last day of final exams, courses will close to the students. Only courses with at least one student with an incomplete will remain open. Accounts in MyClasses remain active for a grace period of 12 months following their last active semester, and are then subsequently disabled.

Faculty:

Currently faculty continue to have access to all past and current classes in Canvas with limited editing functionality for past semester classes. However, content can be copied from past semesters to a new course to be taught in a future semester with full editing functionality.  

Student:

Student Email and GullNet account access remains active for a grace period of 12 months following their last active semester, and are then subsequently deleted.

Faculty:

Faculty have a 9 month grace period after the end of their contract before their AD account expires.

Retired faculty and staff initially retain their email for three years. After the initial three years retirees will receive an email in the Spring asking if they wish to renew their email. If they do, the process repeats every three years.

Please note that this does not include access to the Microsoft 365 Office Suite.  Access to Microsoft 365 will be lost as soon as employee status is changed to retired.  

Staff:

Staff lose access to their email upon separation from the university.

Retired faculty and staff initially retain their email for three years. After the initial three years retirees will receive an email in the Spring asking if they wish to renew their email. If they do, the process repeats every three years.

Student:

Class lists are from the previous semester are moved from the Address Book after the start of the current semester.

Faculty:

Class lists are from the previous semester are moved from the Address Book after the start of the current semester. However, faculty can still send email to previous classes through GullNet by selecting the semester and class and using the Notification feature within the Class Roster.

Student:

Student GullNet account access remains active for a grace period of 12 months following their last active semester, and are then subsequently deleted. Alumni looking for transcripts after the 12 month grace period can order them through the Registrar's office.

Faculty:

Faculty GullNet logins are disabled upon contract completion.

Staff:

Staff lose access to GullNet upon separation from the university.

Student:

Student network account access remains active for a grace period of 12 months following their last active semester, and are then subsequently deleted. This includes P drive access.

Faculty:

Faculty have a 9 month grace period after the end of their contract before their AD account expires. Faculty AD accounts are deleted 6 months after being disabled. (15 months after contract expires.)

Staff:

Staff lose access upon separation from the university.