Enrolling Users in Your Course

Owned by Janice Orcutt
Last updated: Nov 12, 2024 by Janice Orcutt
5 min read

ID&D KB How-to Guide

Working together to enhance teaching & learning. If you need additional assistance, please reach out to the ID&D team.

Faculty can enroll various individuals into their courses based on different roles, with the exception of students.  Student enrollment for credit-bearing courses is handled exclusively by a report from GullNet which runs every four hours.  The following chart describes each of the roles available within MyClasses Canvas:

Role

Description

Teacher

The Teacher role has access to all areas of the course and all areas in Settings to manage the course.  This role is automatically given to the official faculty member(s) of record within GullNet.  This role provides access to a course even when it is unavailable to Students.

Student

The Student role is a participant in the course that can view all content and activities.  Any graded activities will then be reflected in the Gradebook.  Faculty can only enroll individuals as students in non-credit bearing courses.

Teaching Assistant

The Teaching Assistant role is equivalent to the Teacher role with the following exceptions:

  • Unable to add/remove other teachers, course designers, etc.

  • Unable to manage alerts or outcomes

Faculty Viewer

The Faculty Viewer role allows individuals to be added to the course to view content and the course, view discussions, view students submissions and grade BUT not modify any of the above.  This role will be useful for clinical or lab instructors who need to have access to course information but not change grades.  This role will also be used for faculty, department chairs or Deans who will be observing courses.

Grader

A Grader assists exclusively to assessing student activity.  Graders have access to:

  • List of students

  • Grades and SpeedGrader

  • Assignment submissions and Discussions (view only)

  • Ability to send messages to students

Librarian

Embedding a librarian in your course provides support and resources for you and your students.  The Librarian role is similar to a Teaching Assistant and allows:

  • Communication with the students and instructor in the course

  • Ability to create and manage discussions, assignments, quizzes, and content using files, pages and modules

  • Ability to grade assignments and view student analytics

SI Leader

The SI Leader role is a custom role at Salisbury University to be used when adding individuals serving as Supplemental Instruction (SI) leaders or university tutors. Users enrolled with this role will be able to communicate with other users in the course by sending messages using the Inbox tool, viewing and creating discussions, adding and managing calendar events. This role allows individuals to view course content as a student. 

Participant

The Participant is a custom role at Salisbury University which provides viewing access to all content within the course and the ability to participate in communication such as discussions and Inbox messages.  Specifically, this role would be used with the following course support individuals:

  • Satellite location Instructor and Assistants

  • Chair or faculty member observing a course

  • Guest subject matter experts

This role is appropriate for anyone who needs access similar to students but without appearing in Grades.

Designer

The Designer role has access to assist in the design and development of the course and the creation of content and activities.  This role does not participate in the course and does not have access to student grades or submitted work.

Observer

The Observer is a view only access to a course and unable to participate in any communications.  Observers can also be tied to a specific student to see the grade summary pages for their student.  This feature is often used in K12 environments for parents and/or mentors.

TIP! You can click on the images below to see them larger and with more detail.

Step-by-Step Instructions:

Enroll a User

Follow these steps when enrolling persons in one of the roles described above.

  1. Enter the desired course.

  2. From your course navigation menu, select People.  Depending on your screen size, you might need to open the course menu from the top of your page.

    Image showing location of the collapsed menu within MyClasses. The collapsed menu is a three line icon sometimes referred to as a hamburger.
    Arrow pointing to collapsed course menu to the left of a course name

     

    Expanded course menu in MyClasses with an arrow pointing to the People option.
    One the course menu select People

  3. Click + People to add a person (you must know their username – i.e. mepegg).

  4. For the Add user(s) by option, select Login ID.

  5. Type the username for the person you want to add to the course.  To include more than one person, separate the usernames by a comma “,”. 

     

  6. Select the desired Role for the individuals based on the table on page 1.  Then select the section in which the person is associated.

  7. In courses with combined sections, select the checkbox if you want the individuals to view the students within a specific section.  Example: A lab assistant would only see the students in the lab in which they are assigned.

  8. Click Next.

  9. A window will appear confirming the individuals you want to add.  If a person, cannot be found a warning will appear.  Check the spelling of the username or contact ID&D to have the person added to MyClasses.



  10. Click Add Users.

  11. Newly enrolled users will be listed in People with the word “pending” next to their name.  Once the individual logs into MyClasses and accepts the invitation, the pending status disappears.

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