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FIN: Settlement Events
Overview
This document explains how Finance personnel can perform settlement related tasks, including printing checks, completing a settlement run, and placing a stop on a check in Workday.
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The recommended browser for accessing Workday is Google Chrome. However, Mozilla Firefox and Apple Safari may also be used.
Considerations by Institution
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Icons Referred to in This Document
 Radio |  Prompt |  Related Actions |  Required Field |
 Check Box |  Magnifying glass |  Calendar |
Print a Check
Enter Print Checks Work Area into the Search bar and select the report.
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The Payment Printing Run page displays.
Select Refresh repeatedly until status is completed.
Notes:
A link displays in the PDF File field upon completion of the process.
Once complete, the payment can be processed as part of a Settlement Run event.
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Completing a Settlement Run Event
Enter Create Settlement Run in the Search bar and select the task below.
The Create Settlement Run pop up displays.
Complete the following fields:
Company: Use the Prompt to select the institution making the payment.
Currency: Confirm that the appropriate currency is selected for the payee.
Settlement Run Name: Enter a name for the settlement run.
Settlement Run Date: use the Calendar to select the Settlement Run Date to perform the task.
Select OK.
The View Settlement Run page displays.
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Select Refresh repeatedly until Percent Complete is 100%.
Performing a Stop Item Event
Notes:
The Stop Item task can only be applied to payments that are either in Complete status or that have a Reconciliation Status of Unreconciled.
Once stopped, payments become unavailable for settlement until manually restarted.
Workday disables the Print Check and Generate Electronic Payment file tasks for stopped payments. If a printed check already exists, void it using the Cancel Payment task.
Enter Find Payments in the Search bar and select the report below.
The Find Payments pop up displays.
Complete as many fields as desired on the pop up and select OK.
Note: Provide as much information as possible to narrow search results.
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Use the Calendar to select the Stop Date for the payment.
(Optional) Stop Item Notes: Add any details about the original payment or the reasons for stopping the payment from processing.
Attach any supporting documentation about the payment.
Select OK.
Notes:
Stop Item goes through an approval process.
The payment status changes from Complete to Stopped.
To restart a stopped payment: Repeat steps 1-3, select Resume from the Related Actions menu and then choose OK.
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