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FIN: Settlement Events

Overview

This document explains how Finance personnel can perform settlement related tasks, including printing checks, completing a settlement run, and placing a stop on a check in Workday.

Recommendations:

• The recommended browser for accessing Workday is Google Chrome. However, Mozilla Firefox and Apple Safari may also be used.

Icons Referred to in This Document

Open Radio	Prompt	Related Actions	Required Field
Check Box	Magnifying glass	Calendar

Print a Check

1. Enter Print Checks Work Area into the Search bar and select the report.

2. The Print Checks Work Area report displays.

3. Select the Checks tab.

4. Locate the check requiring printing in the Checks Awaiting Printing table and choose Print Checks.

5. The Print Checks: Prepare Check Numbers page displays.

6. Select the Print Checks Radio.

7. Review the check data and select OK.

8. The Payment Printing Run page displays.

9. Select Refresh repeatedly until status is completed.

Notes:

• A link displays in the PDF File field upon completion of the process.

• Once complete, the payment can be processed as part of a Settlement Run event.

Completing a Settlement Run Event

1. Enter Create Settlement Run in the Search bar and select the task below.

2. The Create Settlement Run pop up displays.

3. Complete the following fields:

   1. Company: Use the Prompt to select the institution making the payment.

   2. Currency: Confirm that the appropriate currency is selected for the payee.

   3. Settlement Run Name: Enter a name for the settlement run.

   4. Settlement Run Date: use the Calendar to select the Settlement Run Date to perform the task.

4. Select OK.

5. The View Settlement Run page displays.

6. Select Add.

7. Select the type of payment from the drop-down menu.

8. Use the Search Criteria fields to locate the payment.

9. Scroll down to View Results Option and then select Search.

10. Scroll down to the Selected Item Information section.

11. Select the check box next to the payment to choose the payment in the Ad Hoc Payments table.

12. Select OK.

13. The View Settlement Run page displays.

14. To add other payments to the settlement run, repeat steps 6-11 as needed.

15. Select Process.

16. The View Settlement Run page displays.

17. Select Refresh repeatedly until Percent Complete is 100%.

Performing a Stop Item Event

Notes:

• The Stop Item task can only be applied to payments that are either in Complete status or that have a Reconciliation Status of Unreconciled.

• Once stopped, payments become unavailable for settlement until manually restarted.

• Workday disables the Print Check and Generate Electronic Payment file tasks for stopped payments. If a printed check already exists, void it using the Cancel Payment task.

1. Enter Find Payments in the Search bar and select the report below.

2. The Find Payments pop up displays.

3. Complete as many fields as desired on the pop up and select OK.

4. Select OK.

5. The Find Payments report displays.

6. Locate the settled payment in the table.

7. Select Related Actions by hovering over the magnifying glass.

8. Hover over the type of payment under Actions and choose Stop.

9. The Stop Payment page displays.

10. Use the Calendar to select the Stop Date for the payment.

11. (Optional) Stop Item Notes: Add any details about the original payment or the reasons for stopping the payment from processing.

12. Attach any supporting documentation about the payment.

13. Select OK.

Notes:

• Stop Item goes through an approval process.

• The payment status changes from Complete to Stopped.

• To restart a stopped payment: Repeat steps 1-3, select Resume from the Related Actions menu and then choose OK.