Workday-FIN: Budget Check

Owned by Tammy Voigt

Last updated: Jun 26, 2024

3 min read

Overview:

This document explains how a Budget Administrator can set up budget check options. This process needs to be set up annually or with each new plan.

The recommended browser for accessing Workday is Google Chrome. However, Mozilla Firefox, Microsoft Edge, and Apple Safari may also be used.

Icons referred to in this document

Required Field

Prompt

Checkbox

Budget Check Set Up

Enter Edit Budget Check Options in the Search bar and select the task.
The Edit Budget Check Options pop up displays.
Use the Prompt to select Plan Structure.
Use the Prompt to select Plan Name.

Select OK.
The Edit Budget Check page displays.
Select Enable Budget Check underneath the Financials tab.
Select Include Reserved Journal Lines if applicable.

Note: This is specifically for journal transactions, and funds will be reserved as opposed to committed.

Select Allow Credit Transactions to Pass if applicable.

Note: If transaction is a credit, it passes the budget check.

Use the Prompt to select Budget Check Option.

Notes:

This is required.
Control: hard stop.
Warn: user will receive a warning.

Evaluation Date: automatically populates to Budget Date.

Note: Use the Prompt to adjust accordingly.

(Optional) Select Cumulative Control Periods Checkbox.
Select one of the following under Cumulative Control Periods:

a. Control by Summary Schedule: use the Prompt to select schedule (budget based on an annual schedule).

Note: This is required.

Use the Prompt to select Actuals for Ledger Types for Budget Check.
Select Allow Budget Check Override Checkbox.

Note: This allows routing to the Central Budget Office to approve and override budget checks.

Select OK.
The page refreshes with your selected options.

Review and select Done to enable Budget Check.

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