Workday-FIN: Receipts

Owned by Tammy Voigt
Jun 26, 2024
3 min read

 

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Overview:

This document explains how Receivers can create, adjust, and cancel receipts.

  • The recommended browser for accessing Workday is Google Chrome. However, Mozilla Firefox and Apple Safari may also be used.

Icons Referred to in This Document

 

Prompt

Related Actions

Required Field

Calendar

Create Receipts

Note: Creating Receipts is only for receiving goods.

 

  1. Enter Create Receipt in the Search bar and select the task.

  2. The Create Receipt pop up displays.

    1. Document Number: Use the Prompt to select the Purchase Order number.

Notes:

  • Searching based on document number is the most efficient way to locate the record.

  • Searches based on Supplier name may not yield results.

  • Only POs that are issued and have available goods to receive are found in the search field.

b. (Optional) Select the Edit Draft Receipt Check box.

Note: If an existing draft receipt exists, an alert displays on the pop up, and the Fully Receive option changes to an option to Edit Existing Draft.

 

  1. Select OK.

  2. The Create Receipt page displays.

  3. Review the following information under the Lines tab:

    1. Quantity to Receive: Enter the Quantity of items that you are receiving.

Note: Either select Quantity to Receive or Fully Receive

b. (Optional) Fully Receive: Select the Check Box to quickly enter the remaining amount to be received.

c. Memo: Enter the reason for over-received goods if applicable.

  1. (Optional) Select the Attachments tab and choose Edit.

    1. Drop files here or select files to upload attachments.

Note: Check with your institution on required attachments.

  1. Select Submit.

 

Create Receipt Adjustment

  1. Enter Create Receipt Adjustment in the Search bar and select the task.

  2. The Create Receipt Adjustment pop up displays.

  3. Receipt to Adjust: Use the Prompt to enter the Receipt Number (RC-“XXX”) or Purchase Order to identify the Receipt to Adjust.

  1. Select OK.

  2. The Create Receipt Adjustment page displays.

  3. Review the information in the Information, Attachments, and Lines tabs and edit accordingly.

Note: When editing the Line Information, an error displays if the Actual Quantity Received field exceeds the number provided in the Quantity Originally Received field.

  1. Select Submit.

Cancel Receipt

Note: Only receipts in draft status can be canceled.

  1. Enter Find Receipts in the Search bar and select the report.

Note: Alternatively, you can enter the Receipt Number (RC-“XXXX”) in the search bar and select the

receipt.

  1. The Find Receipts pop up displays.

  2. Enter any information known about the receipt, including Receipt Number or Purchase Order Number.

  3. Select OK.

  4. The Find Receipts report displays.

  5. Locate the relevant Receipt in the table.

  6. Hover beside the Receipt Number and select Related Actions.

  7. Hover over Receipt under Actions and select Cancel.

  1. The Confirm Cancel Receipt page displays.

  2. Select OK.

Note: The Status of the receipt updates to Canceled.

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