This guide covers how to print an envelope on a Canon multi-function printer. Instructions may vary slightly when using various programs.

Printing envelopes using the built-in envelope tray

On the Canon Multi-Function printers, tray two is pre-designated as the envelope tray, and should be pre-loaded with size 10 envelopes.

printer trays
The envelopes will be loaded in the tray face up, with the return address in the upper right hand corner.

envelope tray
To print an envelope in Word:
1. First, make sure that you have selected the Canon multi-function printer in File>Print
  
  print dialog window
2. Click the Mailings tab and choose Envelopes.
  
  mailings tab
3. Address your Delivery address. If you aren’t using pre-printed envelopes, you may also want to enter your return address.
  
  envelopes delivery address
4. Click Options.
5. In the Envelope Options tab, make sure Size 10 is selected.
  
  paper size selection envelopes and labels window
6. In the Printing Options tab, make sure the Feed method is the second from the right, and then select Drawer 2 (Envelope) from the Feed from drop-down.
  
  printing options tab
7. Click OK.
8. Click Print.

Printing envelopes using the Multi-function tray

You can also use the Multi-Function tray on the side of the Canon multifunction printer to print envelopes manually. To do this, enter your envelope in the side tray face down, with the return address on the right-side (upside down) and the opening of the envelope to the back of the printer.

multifunction tray with envelope
You’ll then need to tell the Canon the paper size in the Multi-function tray. Select Envelope from the display.

paper size selection screen
Select No. 10 (COM10).

selecting number 10
Then click OK.

confirmation
To print an envelope in Word:
1. First, make sure that you have selected the Canon multi-function printer in File>Print
  
  print dialog screen
2. Click the Mailings tab and choose Envelopes.
  
  mailings tab
3. Address your Delivery address. If you aren’t using pre-printed envelopes, you may also want to enter your return address.
  
  delivery address
4. Click Options.
5. In the Envelope Options tab, make sure Size 10 is selected.
  
  choose size in envelope options
6. In the Printing Options tab, make sure the Feed method is the second from the right, and then select Drawer 2 (Envelope) from the Feed from drop-down.
  
  choose drawer two
7. Click OK.
8. Click Print.
If you forgot to load paper in the tray before printing, then you’ll see an error on the Canon.

printing error screen at printer
You’ll have to log in with your department ID and then click the Status Monitor/Cancel button.

status monitor button
Load the paper in the Multi-function tray.

load paper
Then follow the instructions above to select Envelope, and the size of the envelope.

Printing envelopes on a departmental Canon printer

Printing envelopes using the built-in envelope tray

Printing envelopes using the Multi-function tray

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