Panopto Retention Policy

Owned by Melissa Thomas
Last updated: Jul 10, 2024 by Not Assigned (Deactivated)
2 min read

ID&D KB How-to Guide

Working together to enhance teaching & learning. If you need additional assistance, please reach out to the ID&D team.

Video recordings will be deleted from Panopto after 5 years of the most recent view. This retention policy was developed by ID&D in consultation with Technology Support Services and the Faculty Senate's Library and Learning Resources Committee in accordance to student record-retentions and faculty instructional needs. 

Examples:

  • A recording created on Monday, April 23, 2018 with 0 views in the past 5 years will be marked for deletion.

  • An online lecture recording created in Fall 2015 with 0 views in the past 5 years will be marked for deletion.

  • A student video project created in Fall 2017 that was viewed only during the Fall 2017 semester will be marked for deletion.

  • A recording of a campus event with 0 views in the past 5 years will be marked for deletion.

  • An online lecture that has been reused in multiple semesters that has been viewed within the past 5 years will remain on the server.

Process: 

ID&D obtains a monthly audit of video recordings identified for deletion. Recordings will only be deleted based on confirmation by ID&D team members. ID&D will communicate directly with faculty and staff via email identifying the videos (and folders in which they are stored) that are scheduled for deletion. Individuals will be given the following options:

  1. View the recording to maintain the recording on the server.

  2. Request ID&D to Archive the recording.

  3. Download the recording for safekeeping.

  4. Delete the Panopto Recording yourself or reply to ID&D to confirm the recording can be deleted from the server.

Deleted Recordings:

 Deleted recordings will move to the Recycle Bin in Panopto for 90 days. Individuals can recover a Panopto video if needed within those 90 days. Videos deleted after 90 days in the Recycle Bin can no longer be recovered.

Frequently Asked Questions

  1. How can I tell if a video has been viewed within the last 5 years?

  2. How do I recover a Panopto video that is in the recycle bin?

  3. How do I download a Panopto recording to keep a local copy for safekeeping?

  4. How do I delete my own Panopto recordings if I no longer need them before they are automatically deleted?

 

Exceptions

Please note that there may be exceptions to these policies by department or academic unit as circumstances dictate.

 

 

Didn't find what you are looking for? Raise a request