SPS Workday OneLogin Quick Reference Guide
- Tammy Voigt
Navigate to the OneLogin sign-in page using the below link:
https://stateofmaryland.onelogin.com
Type your W# as your user name and click Continue
Enter your Password and click Continue
On your first login you will be prompted to register Multi-Factor Authentication or MFA (sometimes called 2-factor authentication) before you are granted access to Workday.
Click the Begin Setup button
You must register one authentication method to access Workday.
You can select either of the following Authentication Factors.
One Login Protect:
OneLogin Protect for Google/iOS is a mobile authenticator app that provides a one-time-password (OTP) as a second authentication factor. On your mobile device, launch the App Store/Google Play Store, search for OneLogin Protect, install and launch it.
1. Select OneLogin Protect
2. A QR code appears. Scan the code from your mobile device using the OneLogin Protect App(Click on Activate to popup the QR Code).
3. On your mobile Device Click the plus + icon as shown below and scan the QR code.
4. You can follow either step a. or step b.
a. From the Scan Activation Barcode screen, use your iOS device camera to scan the QR code. The box turns green once it's successfully paired (registered) to your OneLogin account.
b. If the code does not scan for you, select Enter the code instead and in your browser click Can't scan the code? to receive a registration code (see screenshot below).
5. You must accept the Terms and Conditions to access the Workday system.
6. On the next screen you must change the password provided by the Agency Security Coordinator or Help Desk. Please make sure the new password meets the criteria as per the below screenshot. Once your password satisfies the conditions green check marks will appear.
7. Click the SPS icon to access the Workday (it will open in a different window).
Security Questions:
Security questions are a form of authentication that end-users can use to verify their identity when they perform self-service password resets or multi-factor authentication. Generally speaking, security questions are not a very secure factor, since answers to standard security questions are easily found. We encourage you to choose other methods of authentication factors.
1. Select OneLogin Security questions which will show the below screen.
a. You must select three security questions
b. Answers to the security questions must be different
2. Once you select a question, a screen will appear to enter the answer. Please complete for all THREE questions.
3. You must accept the Terms and Conditions to access the Workday system.
4. On the Next screen you will need to change the password provided by the Agency Security Coordinator or Help Desk. Please make sure the new password meets the criteria as per the requirements listed. Once your password satisfies the conditions green check marks will appear.
5. Click the SPS icon to access Workday (it will open in a different window).
Email:
OneLogin Email MFA is an authentication factor that sends an email to a user to verify their identity during an authentication request. The user receives an email and is prompted to enter the 6 digit alphanumeric/numeric code they receive in the email. If entered successfully, the user is granted access.
1. Once the you select OneLogin Email, you will be prompted to enter your confirmation code (see screenshot below).
2. You will receive an email from OneLogin, such as the below example, with a unique code that you will need to enter in the confirmation box in the previous step.
3. You must accept the Term and Conditions to access the Workday system.
4. On the Next screen you will need to change the password provided by the Agency Security Coordinator or Help Desk. Please make sure the new password meets the criteria as per requirements. Once your password satisfies the conditions green check marks will appear.
5. Click the SPS icon to access the Workday (it will open in a different window).
OneLogin SMS:
These steps will guide you through setting up SMS security codes as an authentication factor for OneLogin. The user will be prompted upon login to register their phone number to use SMS as Authentication factor.
Note: User can register the Phone Number when there is no Authentication factor registered in OneLogin.
1. Once you select OneLogin SMS you will be prompted to enter your phone number.
Please make sure to enter the phone number where you can receive SMS/Text messages. Once you enter your phone number, please click Continue
2. You will receive an SMS message from +1(410) 210-4546. Please enter the code from the SMS message in the Enter your confirmation code field (see screenshot below). If you do not receive the SMS within 2 -3 minutes, or you think that the phone number you entered is entered incorrect, please click the button “Try Again” button that will take you to previous screen to enter your phone number again.
3. You must accept the Terms and Conditions to access the Workday system.
4. On the Next screen you will need to change the password provided by the Agency Security Coordinator or Help Desk. Please make sure the new password meets the criteria as per requirements. Once your password satisfies the conditions green check marks will appear.
5. Click the SPS icon to access the Workday (it will open in a different window).
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