Workday-HCM: Job Requisition and Offer Letter Approval
- Tammy Voigt
Overview
This document explains how Central HR (Recruiters and Central HR) and Non-Central HR (Managers, Compensation Partner, HCM Division Executive, and Central Budget Manager) can approve a job requisition and candidate offer.
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Icons Referred to in This Document
 Add Row | Prompt | Actions | Required Field |
My Tasks | Profile | Undo | Save |
Calendar | Edit |
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Approve Job Requisition (Recruiters)
Notes:
Once the HCM Action Initiator submits the job requisition, the job requisition routes to the Recruiter of the Supervisory Organization for approval. Recruiters that created the Job Requisition skip this approval step.
For more information about creating a job requisition, refer to the Job Requisition Process for Non- HR job aid.
Navigate to My Tasks and select the Job Requisition item.
The Review Create Job Requisition page displays in My Tasks.
Review the information for the job requisition.
Note: Recruiters can edit the job requisition by selecting the pencil to update any information as needed.
Select Approve.
Notes:
Once approved, the job requisition routes to the Manager for further actions and approval.
Select Send Back to send the job requisition back to the HCM Action Initiator.
Select Deny to deny the job requisition and cancel the entire job requisition process.
Select the three dots to choose Save for Later to approve, send back or deny the job requisition at a later date.
Approve Job Requisition (Managers)
Note: This action happens after the Recruiter has approved the job requisition.
Navigate to My Tasks and select the Job Requisition My Tasks item.
The Review page displays.
Review the information on the job requisition under the Details to Review section.
Note: Managers cannot edit the job requisition.
Select Approve.
Notes:
Select Send Back to send the job requisition back to the Recruiter, especially if updates are needed.
Select Deny to deny the job requisition and cancel the entire job requisition process.
Select Cancel to exit the Review page.
Once approved, the job requisition will route to the Compensation Partner and the Division Budget Manager (if applicable) for a consolidated approval.
Approve Job Requisition (Compensation Partner)
Note: Once the Manager reviews and approves the job requisition, the job requisition routes to the Compensation Partner for approval.
Navigate to My Tasks and select the Job Requisition item.
The Review page displays.
Review the information entered on the job requisition under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the job requisition back to the Recruiter.
Select Deny to deny the job requisition and cancel the entire job requisition process.
Select Cancel to exit the Review page.
Once approved, the job requisition will route to the HCM Division Executive as a part of the consolidated approval.
Approve Job Requisition (Dean – Academic Offers)
Navigate to My Tasks and select the Job Requisition item.
The Review page displays.
Review the information entered on the job requisition under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the job requisition back to the Recruiter.
Select Deny to deny the job requisition and cancel the entire job requisition process.
Select Cancel to exit the Review page.
Once approved, the job requisition will route to the HCM Division Executive as a part of the consolidated approval.
Approve Job Requisition (HCM Division Executive)
Navigate to My Tasks and select the Job Requisition item.
The Review page displays.
Review the information on the job requisition under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the job requisition back to the Recruiter.
Select Deny to deny the job requisition and cancel the entire job requisition process.
Select Cancel to exit the Review page.
Once approved, the job requisition will route to the Central Budget Manager for further actions and approval.
Approve Job Requisition (Provost – Academic Offers)
Navigate to My Tasks and select the Job Requisition item.
The Review page displays.
Review the information on the job requisition under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the job requisition back to the Recruiter.
Select Deny to deny the job requisition and cancel the entire job requisition process.
Select Cancel to exit the Review page.
Once approved, the job requisition will route to the Central Budget Manager for further actions and approval.
Approve Job Requisition (Central Budget Manager)
Note: Once the HCM Division Executive reviews and approves the job requisition, the job requisition routes to the Central Budget Manager for review and approval for non-academic positions.
Navigate to your My Tasks and select the Job Requisition item.
The Review page displays.
Review the information entered on the job requisition under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the job requisition back to the Recruiter.
Select Deny to deny the job requisition and cancel the entire create job requisition process.
Select Cancel to exit the Review page.
Once approved, this completes the approval process for the job requisition. The Primary Recruiter will receive the tasks to post the job.
Offer Letter Approval for Non-Academic Staff Positions
Notes:
Each institution will follow their own offer rule-based business process; Approvals may vary based off of institution but have a similar flow.
After the Primary Recruiter enters the offer details, the offer approval will route to the HR Partner, and Compensation Partner, for a consolidated approval. FSU will have an additional consolidated approval route to HCM Division Executive and President.
Navigate to My Tasks and select Offer for Job Application item.
The Review page displays.
Review the Offer details under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the Offer back to the Primary Recruiter.
Select Save for Later to review the Offer details at a later date.
Select Cancel to exit the Review page.
Once approved, the Offer will route to the Primary Recruiter to Coordinate the Offer and begin generating the Offer letter for the candidate.
Offer Approval for Academic Staff Positions
Notes:
Each institution will follow their own offer rule-based business process; Approvals may vary based off of institution but have a similar flow.
After the Recruiting Support Initiator enters the offer details, the offer approval will route to the Dean for a consolidated approval. FSU will have an additional consolidated approval route to HCM Division Executive and President.
Navigate to My Tasks and select Offer for Job Application item.
The Review page displays.
Review the Offer details under the Details to Review section.
Select Approve.
Notes:
Select Send Back to send the Offer back to the Recruiting Support Initiator.
Select Save for Later to review the Offer details at a later date.
Select Cancel to exit the Review page.
Once approved, the Offer will route back to the Recruiting Support Initiator to Coordinate the Offer and begin generating the Offer letter for the candidate.
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